You can copy content from websites into OneNote and it will automatically include a link back to the original site.
(Click for larger image).
To add a new page to a notebook, either click the New Page button underneath the page title on the right (to add a page quickly) or), choose File > New (to add one with stationery. From the panel’s Stationery collection choose one to use for your new page. For example, in the Business group you’ll find various layouts for taking minutes for meetings. When you click a stationery option, a new notebook page with that stationery applied to it appears immediately.
You can flag items that need special attention, like reminders, so you can find them easily. To do this, click in front of the item and, from the Note Flags dropdown list, select the note flag to mark it with, such as To Do, Important, Question, Remember for Later and so on.
You can also customize additional undefined note flags for your own needs. To find flagged items, choose View > Note Flags Summary and a pane opens showing all the items marked with note flags grouped by flag type. This way you can find To Do items across different pages and notebook sections.
Add the Internet: Organize, Search and Find
You can use your OneNote notebook to organize things you find when searching the Internet. For example, open a Web page and select some content from that page. Copy it, and then paste it into the notebook page. When you do this, not only will you see the text and graphics from the Web page but you will also see a link back to the page where the information came from.
Using your computer’s microphone you can record sound directly into a OneNote notebook page, and play it back anytime.
(Click for larger image).
Other features of OneNote include the capability to record audio into a notebook. Click in the page and click the Start Recording button. The audio recording toolbar appears and the recording starts immediately using your computer’s microphone.
When you’re done, click the Stop Recording button, and the recording will cease and you can close the toolbar. The audio recording appears in a container in your notebook, and you can click it and click the speaker icon to its immediate left to play back the recording.
If you have a tablet computer you can hand write information into your OneNote notebook or draw and doodle on a page. OneNote also includes OCR (optical character recognition) functionality so it will convert handwriting into text that can be found when you search for information in a notebook.
OneNote 2010 is the newest version, and it will be included in the new Microsoft Office 2010 suite. This version supports the updated ribbon interface — although this is hidden by default, you can displayed clicking a small button. OneNote can also recognize the text in any graphic making the text in an image searchable. It can also create special notebooks you can sync on a Windows mobile device by using a free, downloadable OneNote app.
Helen Bradley is a respected international journalist writing regularly for small business and computer publications in the USA, Canada, South Africa, UK and Australia. You can learn more about her at her Web site, HelenBradley.com
|Do you have a comment or question about this article or other small business topics in general? Speak out in the SmallBusinessComputing.com Forums. Join the discussion today!|