An iPad or an iPhone still can’t fully replace a laptop for running a small business. But man oh man, iOS devices are getting more powerful all the time — just look at the new features of the iPhone 5, for starters. And with these 10 iOS apps, you can be extremely productive on the go.
1. Office-Compatible Software Suite: Office² HD for iPad
Microsoft has yet to introduce an Office suite for iOS (though rumors suggest it’s coming this fall). Into that gaping void rush a number of apps that, to varying degrees, let you create, edit, share, and sync documents compatible with Office’s Word, Excel, and PowerPoint.
Each has its strengths and weaknesses, but my current hero among them is Office² HD for iPad. (The app is $8; a separate app for iPhone/iPod touch, Office², costs $6). I’m partial to this app because, unlike its iOS competitors, it actually supports Word’s Track Changes — a feature upon which many writers, editors, attorneys, and others heavily rely. That aside, Office² is a powerful suite of Office-compatible apps that supports many Office features, such as the capability to freeze panes in spreadsheets and revert to any of your previous 10 Word file versions.
As with any iOS Office suite, you’ll give up some features you may take for granted using Office on the desktop. Office²’s PowerPoint tools are a bit wimpy, for instance. But if you truly need the full version of Office on your iPhone or iPad, read on.
2. Office on Your iOS Device: CloudOn
There are at least three services that will run a virtualized Windows environment, complete with Office software, on your iPad: the apps CloudOn and OnLive Desktop, both free, and Nivio, which isn’t an app per se and which costs upwards of $5 per month.
Among them, CloudOn gets my vote. It does a super job of delivering cloud-based versions of Word, Excel and PowerPoint to your iPad — provided you have an Internet connection, which you might be lacking on an airplane. For this reason alone, I recommend having an app like Office²’ on your iPad as well.
CloudOn works well with services such as Dropbox (more on that later) and adds useful keys to your iPad’s virtual keyboard, such as Ctrl, Alt and all 12 function keys, instead of making you use a different keyboard (as some virtualized Windows apps require).
3. File Syncing and Sharing: Dropbox
Steve Jobs famously dissed Dropbox as a feature, not a product. Maybe he had a point. But Dropbox is a feature I can’t live without, one that no other competitor does as well.
Make no mistake: there are many options today for automatically syncing files to other computers, devices, and to the cloud: Microsoft’s SkyDrive, Google Drive, and SugarSync, to name a few. But once you set it up, Dropbox and its free iOS app simply do a seamless job, with little if any effort on your part.
Dropbox integrates nicely with lots of other apps, too, such as the aforementioned Office² and CloudOn. The Dropbox app makes it extremely easy to upload photos from your iOS device. The free plan gives you 2GB of storage, which is probably sufficient for your most important files. But I sprang for the 100GB plan, which is not cheap at $99 per year, but worth it.
4. Real-Time Document Collaboration: Google Drive
Along with free cloud document storage, Google Drive and its free iOS app do something extremely cool: You can collaborate on a text document in real-time with one or more of your colleagues. The feature, just added to the iOS app, lets you see what others type into the document as you’re working on it. It’s a fantastic way to eliminate the old back-and-forth of sending document revisions over email — and then, inevitably, getting confused over which version is truly the most recent.
Unfortunately, the iOS app doesn’t let you view or add comments to a doc, which is a fairly significant limitation. However, logging into Google Drive using the iOS version of Safari lets you see and add comments as well as perform edits.
5. Task Management: Things
Not long ago, I’d stopped using Cultured Code’s Things, which is available in an iPhone/iPod touch app ($10); an iPad version ($20); and a Mac program ($50). The reason: The only way to sync your to-do items between devices was to have them on the same Wi-Fi network. It was tedious, which meant I didn’t do it a lot. Which meant I’d look up a to-do list on my iPhone and suddenly remember I’d updated it on my iPad but didn’t sync the changes.
But with its most recent updates, Things has been set free from its Wi-Fi shackles. You can now automatically sync your to-do listss across devices via the Things cloud service (free). So I’m back in love with Things again — with its sensible interface, the capability to create to-do lists for multiple projects, the easy organization it brings to all the fragmented thoughts and ideas dancing in my head. Buying into the Things ecosystem ain’t cheap — $80 for all three apps — but you can’t put a price on productivity.