GFI MailArchiver 2012 Seals MS Exchange’s Loose Lips

GFI tackles Exchange email archiving and management for small and midsized businesses (SMBs) with its new MailArchiver 2012 software. And in an effort to build a better email backup platform, the company is betting that SMBs also want to make sure that sensitive data isn’t leaking out via email.

Email Security Meets Business Intelligence

MailInsights — MailArchiver’s reporting and business intelligence component — includes new features that help SMBs to boost their regulatory compliance initiatives and to keep a lid on data that, in the wrong hands, can be used to commit fraud.

“GFI MailArchiver 2012 makes it easier for SMBs to protect themselves against sensitive data leaks and more efficiently manage their email archives,” said Phil Bousfield, general manager for the infrastructure business unit of GFI, in a statement.

Small businesses can now use MailInsights to keep sensitive, personally identifiable information like credit card and social security numbers under wraps in their Exchange environments. Its business intelligence gathering capabilities can also be used to take the pulse of employee morale and look for signals that employees are seeking greener pastures, according to the company.

With MailInsights, businesses can “now monitor emails related to job searches,” says GFI. Additionally, administrators can configure MailInsights to automatically generate business intelligence reports with scheduled reporting.

Combined, MailInsights’ new capabilities let small businesses derive more value from their email platform, says Bousfield. “With GFI MailArchiver 2012, businesses have more power than ever to extract actionable information from their archived emails and to organize their archives in a way that sharply reduces storage needs and improves the bottom line.”

Under the hood, MailArchiver 2012 gets new features like access via IMAP. Now the email archive is accessible via operating systems — both desktop and mobile — with IMAP connectors, keeping smartphone- and tablet-toting users linked to their email stores without drowning their limited on-board memory with gigabytes of email.

Naturally, GFI’s development team went to work on improving the software’s namesake feature: email archiving.

MailArchiver 2012 now supports document archiving, which lets you drag-and-drop documents into Outlook for safekeeping and to find them quickly since documents are made fully searchable. Similarly, you can use the MailArchiver Outlook Add-on to manually archive individual emails or entire folders.

The new version also brings rule-based archiving, which selectively archives emails based on sender, recipient and keywords and other criteria. An automatic store-updating feature allocates and creates archive stores as needed, minimizing administration overhead.

GFI MailArchiver 2012 for Exchange is available now. Prices start at $300 with a one-year maintenance plan.

Pedro Hernandez is a contributing editor at, the news service of the IT Business Edge Network, the network for technology professionals. Follow him on Twitter @ecoINSITE.

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