Let Workers Choose Their Own Tools
Some of your people won't care and will use whatever old junk you give them. Some do care. If they have a preference, give them what they want, within reason of course. Me, I would love my own mainframe to play with, but I'm not sure how I could justify it to a boss.
Still, tools are personal and make a big difference in efficiency. For example I prefer Lenovo Thinkpads. Thinkpads are rugged, reliable, and comfortable to type on. I type all day every day, so that matters a lot. I also prefer the Trackpoint to a touchpad. Touchpads are nasty things that feel wrong and slow me down. Same story with smartphones: each one is different, so you want your people to have whatever helps them do their work and gets in their way the least.
Hardware is cheap and labor is expensive, so don't penny-pinch on tools. Especially phone service -- Voice over IP (VoIP) is popular because it's so cheap. Most of the time, however, you get crappy call quality. It's not worth saving a few dollars just so your people can holler "What? What did you say? Oh forget it, I'll send you an email," to each other.
Monitoring Employee Performance
Figure 2: Pleasant surroundings are better for morale and productivity. (Image courtesy Wikimedia Commons.)
An important corollary to this is keeping an eye on unpaid overtime. Several studies show that a lot of remote workers put in more hours because they're always connected, and it's too easy to keep working while sitting in front of the tube with the family, or to keep checking in long after the workday has ended.
This is not a boon for the employer, but a big fat liability. People get sloppy, they get burned out, and it creates a false impression of how much work the job actually entails. Volkswagen manages this by turning their email servers off after hours and during holidays.
Tech Supportfor Remote Workers
You'll need IT staff that knows how to support remote workers. There are a lot of tools to help IT staff, the best ones being remote helpdesk software. This lets your admins log into an employee's computer and controls it remotely, which is a heck of a lot faster than trying to talk them through a telephone diagnosis and repair.
Another possibility is using Web applications instead of standalone applications installed on your employee's computers. Then your remote people can work from any computer anywhere, and a computer failure doesn't stop them from working.
I'm not a fan of Web applications because they are slow and annoying, and if anything interrupts the network connection they're inaccessible. Most shops use a mix of Web and standalone applications.
My favorite way to be prepared for failures is to keep some spare laptops on standby. These don't have to be expensive new machines, but serviceable older ones. Then your remote worker with a sick computer can come in to snag a spare, or you can ship one out overnight. Hardware is cheaper than downtime.
Keep a stash of helpful documents on the company intranet, and make sure remote workers have their own copies. A sizable percentage of help desk requests consist of employees asking where to find things and how to do certain tasks. You might also have a little training in managing logins, because no matter how hard we try, we always end up with multiple logins to track, and a little formal coaching will save hours of help desk time.
Water Cooler Cam
Finally, you might think about putting a Webcam with audio on the water cooler, or somewhere in a break room to help remote workers stay connected and to counter "out of sight, out of mind" syndrome. A nice Webcam advantage is the remote worker can turn it off when they don't want to be interrupted.
Carla Schroder is the author of The Book of Audacity, Linux Cookbook, Linux Networking Cookbook, and hundreds of Linux how-to articles. She's the former managing editor of Linux Planet and Linux Today.
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