Scanner, Printers and Fax

By SmallBusinessComputing Staff | Posted March 01, 2000
by Liz Levy

Double Duty
Why buy a separate scanner and printer when you can have one unit? Epson's Stylus Scan 2000 is a high-quality color printing and scanning machine. The printer has a resolution of 1440 x 720 dpi and the sheet-fed scanner is 36-bit with a 300 x 600 dpi resolution. The unit has both USB and parallel ports built in to ensure easy installation and maximum compatibility with different computers. It can be used in a Windows or Apple peer-to-peer network for workgroup support. The Stylus Scan 2000 is perfect for users who have a limited desk space and budget.
Epson; 800-463-7766; www.epson.com; $349

Handy-Dandy Image Opener
If you are plagued by strange file extensions and unviewable images, then look no further than Disk Jockey 2000. It has built in viewers that allow users to view the contents of over 230 different file types. You can preview files and browse Web sites from within its browser-like interface, which also features a split screen for double viewing capabilities. The Disk Jockey 2000 also has a built-in zip and unzip utility, and can report the amount of free disk space there is available, as well as how much space each folder and file has left.
Clear and Simple; 860-658-1204; www.clear-simple.com; $55

Call Me Anytime
Multi-Tech's new MultiVOIP voice and data router product is a great way to save both small and mid-size businesses some serious dough. This system allows users to dial up remote offices to make voice calls or send faxes over data lines, saving money on long distance inter-office communications.

This turnkey system provides up to eight voice/fax ports for communication over an existing network or the Internet. All that is needed are two or more office locations sharing data, a MulitVOIP box, and any PBX.

The MultiVOIP should work with existing equipment, but check with your vendor.
Multi-Tech Systems; 800-328-9717; www.multitech.com; $1,749

Internet Fax For All
Netmoves new FaxMailer service is designed to merge Internet faxing with an existing e-mail system without the need for dedicated hardware or software. Rather than composing a fax message, printing it, and walking to the fax machine for transmission, FaxMailer enables users to send an e-mail message either with or without an attachment to any fax machine in one step .

Once registered as a FaxMailer customer, users simply create an e-mail message, add attachments, address the message to the recipient's "faxnumber"@netmoves.com address, and hit the send button. FaxMailer delivers the document directly to NetMoves' global Internet Document Delivery (IDD) network where it's converted into a fax and immediately delivered. The sender receives an e-mail confirmation.
NetMoves; 800 828-7115; www.netmoves.com; $40 per user for installations of less than 100 users, 10 cents per faxed page

Smart Machines
Multifunction machines are getting smarter all the time. Proof positive is Hewlett-Packard's new HP OfficeJet G Series, a new line of three all-in-one devices with network printing, faxing, and scanning capabilities. The models combine a photo-realistic inkjet color printer, a high-quality color flatbed scanner, a stand-alone fax, and a color copier into one desktop machine.

The G95, the top model in the series, includes the HP JetDirect 170X external print server that allows users to print, fax, and scan from any PC within a networked office. The unit also includes a 30-page automatic document feeder and a two-sided printing accessory. The series features 2400 x 1200 dpi color printing at up to 10 pages per minute, a 150-page input tray, and 600 x 3600 dpi scanning with 36-bit color. The G Series also features USB connectivity and a new simplified software interface.
Hewlett-Packard; 800-SCANJET; www.hp.com/go/all-in-one; $499 to $999

Intranet Imitators
Not every small company is up to the task of setting up an Intranet. HotOffice is a Web-based Intranet service that allows reasonably priced document sharing and collaboration from any PC with Internet access. Users can access and edit documents from any PC, anywhere. There are no software downloads. Files can be viewed on line ­ even if the PC doesn't have the application the file was created in.

Version 3, which is now available, offers Web publishing. Files can be uploaded to the site from anywhere. The site also offers e-mail hosting. Users can share a unified Contact Manager and Outlook Calendar.

Another useful feature is the enhanced e-mail option. This allows HotOffice users to search and sort e-mail, and send or receive simultaneous e-mail messages from multiple e-mail accounts.
HotOffice Technologies; www.hotoffice.com; $13 per user, volume discounts available

Double Duty
Why buy a separate scanner and printer when you can have one unit? Epson's Stylus Scan 2000 is a high-quality color printing and scanning machine. The printer has a resolution of 1440 x 720 dpi and the sheet-fed scanner is 36-bit with a 300 x 600 dpi resolution. The unit has both USB and parallel ports built in to ensure easy installation and maximum compatibility with different computers. It can be used in a Windows or Apple peer-to-peer network for workgroup support. The Stylus Scan 2000 is perfect for users who have a limited desk space and budget.
Epson; 800-463-7766; www.epson.com; $349

Handy-Dandy Image Opener
If you are plagued by strange file extensions and unviewable images, then look no further than Disk Jockey 2000. It has built in viewers that allow users to view the contents of over 230 different file types. You can preview files and browse Web sites from within its browser-like interface, which also features a split screen for double viewing capabilities. The Disk Jockey 2000 also has a built-in zip and unzip utility, and can report the amount of free disk space there is available, as well as how much space each folder and file has left.
Clear and Simple; 860-658-1204; www.clear-simple.com; $55

Call Me Anytime
Multi-Tech's new MultiVOIP voice and data router product is a great way to save both small and mid-size businesses some serious dough. This system allows users to dial up remote offices to make voice calls or send faxes over data lines, saving money on long distance inter-office communications.

This turnkey system provides up to eight voice/fax ports for communication over an existing network or the Internet. All that is needed are two or more office locations sharing data, a MulitVOIP box, and any PBX.

The MultiVOIP should work with existing equipment, but check with your vendor.
Multi-Tech Systems; 800-328-9717; www.multitech.com; $1,749

Internet Fax For All
Netmoves new FaxMailer service is designed to merge Internet faxing with an existing e-mail system without the need for dedicated hardware or software. Rather than composing a fax message, printing it, and walking to the fax machine for transmission, FaxMailer enables users to send an e-mail message either with or without an attachment to any fax machine in one step .

Once registered as a FaxMailer customer, users simply create an e-mail message, add attachments, address the message to the recipient's "faxnumber"@netmoves.com address, and hit the send button. FaxMailer delivers the document directly to NetMoves' global Internet Document Delivery (IDD) network where it's converted into a fax and immediately delivered. The sender receives an e-mail confirmation.
NetMoves; 800 828-7115; www.netmoves.com; $40 per user for installations of less than 100 users, 10 cents per faxed page

Smart Machines
Multifunction machines are getting smarter all the time. Proof positive is Hewlett-Packard's new HP OfficeJet G Series, a new line of three all-in-one devices with network printing, faxing, and scanning capabilities. The models combine a photo-realistic inkjet color printer, a high-quality color flatbed scanner, a stand-alone fax, and a color copier into one desktop machine.

The G95, the top model in the series, includes the HP JetDirect 170X external print server that allows users to print, fax, and scan from any PC within a networked office. The unit also includes a 30-page automatic document feeder and a two-sided printing accessory. The series features 2400 x 1200 dpi color printing at up to 10 pages per minute, a 150-page input tray, and 600 x 3600 dpi scanning with 36-bit color. The G Series also features USB connectivity and a new simplified software interface.
Hewlett-Packard; 800-SCANJET; www.hp.com/go/all-in-one; $499 to $999

Intranet Imitators
Not every small company is up to the task of setting up an Intranet. HotOffice is a Web-based Intranet service that allows reasonably priced document sharing and collaboration from any PC with Internet access. Users can access and edit documents from any PC, anywhere. There are no software downloads. Files can be viewed on line ­ even if the PC doesn't have the application the file was created in.

Version 3, which is now available, offers Web publishing. Files can be uploaded to the site from anywhere. The site also offers e-mail hosting. Users can share a unified Contact Manager and Outlook Calendar.

Another useful feature is the enhanced e-mail option. This allows HotOffice users to search and sort e-mail, and send or receive simultaneous e-mail messages from multiple e-mail accounts.
HotOffice Technologies; www.hotoffice.com; $13 per user, volume discounts available

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