First Look: Supporting Documents Application for the Intacct Accounting System

By SmallBusinessComputing Staff | Posted April 10, 2002
Wayne N. Kawamoto
Managing Editor, www.smallbusinesscomputing.com

Intacct Corporation, a provider of online accounting solutions, announced the launch of its Supporting Documents application. The application is designed to provide Intacct users with an ability to electronically upload and associate standard business documents with specific accounting transactions, and securely store and retrieve these documents within the Intacct system.

According to the company, its Supporting Documents application gives users point-and-click capabilities to upload business document files into the Intacct accounting system for permanent, safe storage and anytime/anywhere retrieval. The application will upload a wide variety of business document files including scanned document images, spreadsheets, and word processor documents. Users can then associate any of these documents to transactions, invoices, and reports within the Intacct system.

The Supporting Documents application is available for transaction classes within the following Intacct applications: Accounts Payable, Accounts Receivable, Employee Expenses, Cash Management, and General Ledger. In addition to its use within these applications, Supporting Documents includes a system-wide library, or "filing cabinet," within which groups of documents such as key government system-wide filings, CPA reports, and bank loan covenants, can be stored, all of which can optionally be attached to various transactions. The Supporting Documents functionality is similar to the folders and filing structures on desktop computers, with the additional advantage of being securely accessible at anytime or anywhere via any Internet connection.

Intacct's Supporting Documents application may be helpful to outsourced accounting companies that may receive large quantities of hard-copy documents from their clients. With Supporting Documents, outsourced accountants can scan and attach key documents to transaction records.

Supporting Documents can assist other accountants and financial reporting professionals as well. For example, certified public accountants can attach engagement letters that outline the objectives of a new project. Controllers can attach spreadsheets and worksheets from various departments to the overall company budget in order to provide easy access to drill-down detail for global budget numbers. Auditors can work more efficiently as they inspect accounting transactions if supporting documents are filed with the specific accounting transactions to which they relate. Employees can submit expense reports online through Intacct's Employee Expenses module complete with receipts that they scanned and attached as electronic files, eliminating the need for paper filings.

Supporting Documents is accessible to users based upon a strict set of permissions that are defined and customized by an accounting firm's or company's administrator.

Pricing and Availability
The Intacct Supporting Documents application is available immediately and is provided to all Intacct customers at no additional charge.

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