Intellinote: Social Collaboration Meets Digital Note Taking

By Pedro Hernandez | Posted October 29, 2013

Note-taking apps, while good at capturing information, can be maddeningly difficult to integrate into collaborative workflows. So, to this day, it still not uncommon for workers to reach for a pen, peel off a sticky note and scribble away.

Intellinote, a Reston, Va.-based business software startup, aims to help small businesses cut down on paper-based work processes and unlock the productivity-enhancing potential of electronic data. Today, the company launched a new cloud-based service that helps turn digital information into a springboard for actions that drive business.

The company's eponymous offering, Intellinote, was "born out of the frustration we all had about capturing information," said Intellinote CEO, Tony Lopresti. "The ways people take notes are completely disconnected from the applications they use," he told Small Business Computing.

Note-taking Meets Collaboration

Intellinote blends note taking, project management, team communications and collaboration software into a cloud-based platform that's accessible via the Web or mobile app. During a product demonstration, Lopresti showed how you can turn a simple note into an assignable task (complete with a due date), incorporate it into a project, share it among colleagues and include it in a knowledge base with drag-and-drop simplicity—while never leaving the Intellinote Web application.


According to Lopresti, more than 200 early access customers already use Intellinote for a variety of purposes. Underscoring the platform's flexibility, it's currently in use for task management, recruitment, product management, research and more.

And since the last thing business people need is another standalone app or siloed data source, Intellinote integrates with other apps. Use Intellinote's API or advanced email integration to include information from existing applications. Currently, it features Google Apps support and more popular cloud services and storage integrations are in the works, including Office 365, Dropbox and Salesforce. The Intellinote platform, for instance, makes it possible for customers to "embed a Salesforce opportunity and work that opportunity in Intellinote," noted Lopresti.

In company remarks, Lopresti claimed that "Intellinote organizes your digital work life to make it easier to get everything done. It’s the only application that allows people to instantly capture notes, files and other information, collaborate with colleagues, leverage information within existing business applications and seamlessly complete projects, all from within a Web browser or mobile device."

Further, as its name suggests, Intellinote helps pertinent information bubble to the surface, adding a dash of intelligence to collaborative workflows. Leveraging the company's founders' experience in data mining and enterprise software development, Intellinote's knowledge delivery engine suggests information that may prove beneficial in moving a project forward.

Intellinote is also a knowledge repository where the unknown doesn't stay a mystery for long. Convert a note into a question and the platform "will automatically route it to experts who have answers," according to the company.

"Everything is oriented toward getting work done," said Lopresti. "It starts with note taking and ends with accomplishing goals."

Intellinote and its iOS app are available now (an Android version is expected soon), and it's free for a limited time. Lopresti said that a paid version will launch next year.

Pedro Hernandez is a contributing editor at Small Business Computing. Follow him on Twitter @ecoINSITE.

Do you have a comment or question about this article or other small business topics in general? Speak out in the SmallBusinessComputing.com Forums. Join the discussion today!

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